Box Secure file sharing platform

Box Virtual Dataroom

Even though VDR services do not constitute the primary focus of Box Virtual Dataroom the key reason why it should be included on this list is Business on Box platform developed within the company. When users start dealing with this product, they notice immediately the resemblance inherent to Box and diverse file sharing services available free of charge (e.g., DropBox). While exploiting the similar user-friendly interface inherent to freemium services Box proves to be more advanced in terms of information protection. Moreover, the platform offers the wider range of instruments and provides clients with multiple features that make internal communication and collaboration with external partners more smooth and convenient. The set of options immanent to Box is rather standard: experienced users would not detect anything innovative or surprising among the functions. In the example, the platform provides such options usual for VDRs as segregated permission groups and automatic expiry of access to certain files.

However, Box seems to be more suitable for individual consumers that are not involved in large-scale and complex transactions and projects. The room lacks certain options which facilitate M&A transactions and ensure multi-sided data protection. Thus, corporate clients and organizations dealing with highly confidential data storage and exchange may treat Box as not the greatest selection.

Features Checklist:

Company Info

(STR) Established 2005
(STR) Locations United States
(STR) Employees 1250
(STR) Clients AstraZeneca, General Electric, GlaxoSmith Kline, FICO, Procter & Gamble, Nationwide Insurance, Whirlpool, Boston Scientific, Bechtel, KKR, Allergan, Sundance Institute, The University of Texas MD Anderson Cancer, Avago, Legendary Pictures, Rosetta Stone, Cushman & Wakefield, St. Joseph Health System, Broadview Mortgage Corporation, Live Nation

Trial & Pricing

Free Demo yes
(STR) Free Trial 14-day trial
(STR) Price $5/user/month (Starter), $15/user/month (Business)

Deployment Options

Cloud (Web-Based) yes
On-Premise (Installed) yes
Multiple Datacenter Locations yes

Support & Services

Business Hours Support yes
24/7 Email Support yes
24/7 Phone & Email Support yes
Online Help Center yes
Live Trainings yes
Dedicated Project Manager yes
Data Room Archive on DVD or USB Drive no
Translation Services no
(STR) Support Languages English, German, French, Spanish, Italian, Portuguese, Russian, Japanese, Chinese, Swedish, Dutch, Finnish, Korean, Polish, Turkish, Danish , Norwegian


Branded User Interface yes
Custom Domain no
Custom Login Page yes
Custom User Invitation Letter no
Custom Agreements for Accessing Data Room yes
Active Directory Integration yes
Single Sign-On Integration yes
Customer-Managed Encryption Keys yes
Integrations Through APIs yes
Custom Workflows and Features no

Activity Tracking & Reporting

Tracking of All User Activity yes
Real-Time Audit Trail yes
Graphic Reports yes
Exporting Reports to Excel yes
Tracking of Document Viewing Time no
Scheduled Reports (Sending to Email) no

Collaboration Features

Basic Questions & Answers Module yes
Advanced Questions & Answers Module no
Secure User Messaging yes
New Document Email Notifications yes
Files & Folders Notes yes

Search, OCR & Filters

Search by Name yes
Search by Content (Full Text Search) yes
OCR (Optical Character Recognition) yes
Filtering by Parameters yes

Accessibility & Ease Of Use

No Plugins yes
Scroll-Through Web-Based Document Viewer yes
Web-Based Excel Spreadsheets Viewer yes
iOS Application yes
Android Application yes
Mobile Device Interface yes
(STR) User Interface Languages English, Japanese, French, Italian, Spanish, German

Access Security

Two-Factor Authentications yes
Mobile Device Management yes
Granular User Permissions yes
Permission Groups yes
Access Expiration yes
Access Limitation by IP Address yes

Data Hosting & Infrastructure Security

99.9% Uptime Guarantee yes
ISO 27001 Certified yes
SOC 2 Certified yes
SSAE 16 Certified yes
Data Backup yes
Virus Scanning yes

File Protection & Digital Rights Management

Granular Document Permissions yes
View-Only Access yes
Prevention of Download, Print and Copy yes
Remote Shredding of Documents no
Customizable Document Watermarks yes
Secure Fence View no
Document Access Expiry yes
256-Bit SSL/TLS Encryption yes
Data at Rest Encryption yes

Files & Folders Management

(STR) File Formats Supported Text-Based Documents: as, as3, asm, bat, c, cc, cmake, cpp, cs, css, csv, cxx, diff, doc, docx, erb, gdoc, groovy, gsheet, h, haml, hh, htm, html, java, js, less, m, make, ml, mm, msg, ods, odt, pdf, php, pl, properties, py, rb, rtf, sass, scala, scm, script, sh, sml, sql, txt, vi, vim, wpd, xls, xlsm, xlsx, xml, xsd, xsl, yaml, Presentations: odp, ppt, pptx , Images: ai*, bmp, gif, eps, jpeg, jpg, png, ps, psd, svg, tif, tiff, dcm, dicm, dicom, svs, tga, Audio Files: aac, aifc, aiff, amr, au, flac, m4a, mp3, ogg, ra, wav, wma, Video Files: 3g2, 3gp, avi, m2v, m2ts, m4v, mkv, mov, mp4, mpeg, mpg, ogg, mts, qt, wmv, Flash/Mobile Video Files, flv, f4v, swf , 3D (Graphics and Modeling) Files: obj, stl
Automatic Numerical Indexing of Files & Folders yes
Drag & Drop Upload of Multiple Files and Folders yes
Desktop Synchronization yes
Archives Upload & Extraction yes
Export of Data Room Index to Excel yes
Document Version Control yes
Multilingual Documents Index yes

Industry Solutions

Bankruptcy yes
Biotech Licensing yes
Board Portals yes
Clinical Studies yes
Debt Financing no
Distressed Real Estate yes
Document Repository yes
Due Diligence yes
Fundraising yes
Hedge Funds no
IPO & Exits yes
Litigation yes
M&A Buy Side yes
M&A Sell Side yes
Post Merger no
Private Equity no
Procurement Management no
Restructuring no


  1. Esme Ayers
    Executive Director - Transactions

    I like Box data room because my employees can store and share files without any delays now. The service is very convenient, and the interface is very easy to understand. The only thing I dislike is that you can’t download multiple files separately. They get grouped in the ZIP file.

  2. Noble Robinson

    We were using Google Drive and then decided to switch to the Box data room. And this tool truly made the data exchange easier for us. We now can work way faster and more efficient than we used to. Although the price is a bit too high.

  3. Brody Vipond

    With Box data room, we can store and share files easily within the company and with our clients. The tool is very modern, and the interface is easy to use. We don’t really see any downsides here. Although I understand that other providers are way more advanced in terms of collaboration tools.

  4. Walton Thompson

    We are using Box data room for a year now, and it really improved the data exchange for us. The interface is very intuitive, and we never had to contact the support team so far. The only issue I have with this data room is that the download sometimes takes a lot of time. So if your connection is not stable, you might end up not downloading the file.

  5. Monte Quick
    President and CEO

    Box data room makes it easy to store, share, and manage data. And we like that it is possible to access the repository from the mobile device. However, since we’re working with media files that are quite large, we feel somewhat restricted in terms of space. Sometimes it’s impossible for us to transfer very large files.


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